How much time do you spend managing your emails every day? 30 minutes? An hour? A few hours? Maybe half a day? Email is a wonderful tool that has allowed the speed of business to grow exponentially. However, an overflowing inbox is stressful, frustrating and constantly clearing it out can be a major time suck. These tips will minimize email’s many distractions, so you can start making the most of your work day.
Email Hacks That Will Boost Your Productivity
Stop spending hours sorting through your inbox.
Receive Emails in Batches
If you can’t help but check your inbox every time you get a notification, the Batched Email plug-in for Gmail could save you from constant distraction. It groups together your emails and then sends them to you in waves, but only at the exact times of your choosing. Oh, and the best part? It’s free!
Schedule Emails in Advance
Getting a response to an email can depend on its timing, which is why it’s often smart to wait until a certain day (or hour) to send. Boomerang adds a “Send later” option to your Gmail, so you can craft your message when it’s convenient, then schedule it to send at the time and date of your choice. It’s also great for night owls who want to keep their evening email habits secret.
Filter Out Less Urgent Emails
Sick of receiving unwanted emails? Drag them into SaneBox‘s SaneBlackHole folder (which is just one of their many helpful tools), and any future emails from that sender will be automatically sent to the trash. SaneBox, which works with a variety of email clients, can also defer messages that you deem less important to separate folders for later reading.
Eliminate Subscription Emails
Start by unsubscribing from any emails you no longer wish to receive, whether they’re promotional emails from retail stores or newsletters you never read. One quick way to do this is with Unroll.Me, which provides you with a list of all of your subscriptions and allows you to unsubscribe instantly.
There you have it. Super simple email tricks that will take just a few minutes, but will greatly improve your productivity and will turn you into an email ninja. What email productivity hacks do you employ? Share your tips by tweeting us at @R1Creative.